Business Collaboration Checklist

 

If you are considering a more collaborative working environment, use our checklist to make the move to cloud communications without the aggravation or impact to business operations.

 

Think about how the way your work has evolved. Chances are it's no longer 9 to 5. And it's not all in one office. On any given day, ten employees might be working in ten different locations. Wearing 5 different hats. Using 3 different devices.

Work today requires collaboration. Employees need to meet. Share files. Present slides. Talk. Share ideas.  

Businesses want stronger employee engagement and customer experiences that enable productivity and agility. Selecting the right kind of tools and partners to help you get there is essential to success.

Effective Collaboration = Work Smarter

Does This Sound Familiar?

  •  “It says I need to download an extension.”

  • “Sorry I’m late. I couldn’t log in.”

  • “Can everyone see my screen? How about now? Now?”

  • “Did you get that file? No? Let me email it again.”

  • Sound familiar? As in every — single — time.

  • You want communication technology that moves work forward, without frustration.

If you snickered at the similarities or answered “yes” in your head, you know how important seamless communication to businesses. Many times when companies try to connect employees, they select solutions that are more than they need, not aligned with their existing infrastructure, provide limited or missing integrations or add another password to remember, driving their teams crazy.

How much time and money are you wasting simply trying to connect and collaborate? If you aren’t aware, take time to discuss with your teams and assess the impact a consolidated business communications systems can have on your business.

Collaboration Types

There are numerous solutions that can help you work more efficiently, and many of them work in the cloud. The main categories are:

  • Meetings

  • Messaging and File Sharing

  • Phone Systems, including Voice over IP (VoIP)

  • Room Devices

  • Headsets

What to Consider When Looking for Collaboration & Communication Services:

Your collaboration technology shouldn’t be the thing that holds you back from success. From meetings to messaging to file sharing to phone, the right tools—integrated across your business—can help drive innovation forward.

Meetings and Conferencing

Look for a solution that:

  • Doesn’t require downloads or plug-ins

  • Offers “one click” sign-on that lets you get straight to collaborating, from the app or from Microsoft Outlook

  • Allows users to fully participate from browsers, mobile or video room devices – even third-party devices

  • Connects every time with high-quality video

  • Offers easy screen sharing

  • Projects a professional image to external collaborations (such as potential customers!)

Messaging and File Sharing

Your virtual collaboration space should:

  • Integrate with your meetings solution, so you can keep the collaboration going

  • Enable you to brainstorm quickly on a digital whiteboard

  • Offer secure exchange of messages and files, across devices

  • Let you easily search the space to find conversations and documents

  • Allow you to privately message one person or create a group chat in seconds

On-premises Huddle Spaces and Small Conference Rooms

Look for solutions that:

  • Turn any screen into a wireless content sharing device

  • Give you a superior audio and video experience and wireless sharing – turning any small space into a full-featured conferencing resource

  • Are easy to use, cutting down on employee frustration

Phones

Look for a solution that:

  • Is completely cloud managed and intuitive — no IT pros needed

  • Integrates with your other solutions, allowing contact lists and call histories to be synced across devices

  • Allows you to choose the plan you want, select the hardware, and preconfigure the solution

  • Is easy to manage and personalize

  • Provides pay-as-you-go service

Don’t Forget Your Infrastructure

We know. Technology platforms — bo-ring. But, seriously, none of these other cool things do what they should unless you have the right infrastructure in place.

Make sure you consider a solution that can provide:

  • Reliable, highly secure communications infrastructure

  • Consistent experience across any device

  • Flexible deployment models (on-premises, cloud, and hybrid)

Get Started Now

We’re living in an always-on, 24-hour-a-day world. Your business and employees need to move fast and efficiently. Respond quickly with PeadchComm cloud based communication solutions designed for businesses of all sizes. 

Whether you’re ready to upgrade your phone system technology, replace your dated cloud phone system, or simplify your collaboration tools, a PeachComm Representative can help.